Privacy Policy

U RESIDENCE

Privacy Policy

 Last updated: 23/05/2018

  1. INTRODUCTION

1.1 U RESIDENCE is a Trade Name owned by Moonland Properties, registered in the Republic of Cyprus.

     1.2 U RESIDENCE (“us”, “we”, or “our”) operates https://residences.unic.ac.cy/u/ (the “Website”).

1.3 This privacy policy sets out how we collect process and protect your personal data through your use of our Website including any information you may provide through our site when you book a room on our residences and/or contact us.

1.4 We are the data Processor and the data Controller and we are responsible for your personal data. All information is stored securely and is accessed by authorized personnel only.

1.5 For the best possible execution of our services and obligations, as derived from this Privacy Policy, we reserve the right to request and/or obtain and/or purchase, either in whole or partly such services, including all or any procedure associated with Data Protection as set forth herein, from any legally competent third party without any prior notice.

  1. COLLECTION AND USE

2.1 Personal data means any information capable of identifying an individual. It does not include anonymized data.

2.2 We may process certain types of personal data about you as follows:

2.2.1 Identity Data may include your first name, maiden name, last name, username, title, date of birth and gender.

2.2.2 Contact Data may include your address, email address and telephone numbers.

2.2.3 Technical Data may include your internet protocol addresses, browser type and version, browser plug-in types and versions, time zone setting and location, operating system and platform and other technology on the devices you use to access this site.

2.2.4 Usage Data may include information about how you use our website and services.

2.2.5 Sensitive Data may include information about your general mental/physical health.

2.3 Where we are required to collect personal data by law, or under the terms of any contract between us and you do not provide us with that data when requested, we may not be able to perform the contract (for example, to reserve a room). If you do not provide us with the requested data, we may have to cancel any application you have made.

  1. HOW WE COLLECT YOUR DATA

 

3.1 We collect data about you through a variety of different methods including:

3.1.1 Direct interactions: You may provide data by filling in forms on our site (or otherwise) or by communicating with us by phone, email or otherwise.

3.1.2 Automated technologies or interactions: As you use our site, we may automatically collect Technical Data about your equipment, browsing actions and usage patterns. We collect this data by using cookies, server logs and similar technologies.

  1. HOW WE USE YOUR PERSONAL DATA

4.1 We will only use your personal data when legally permitted. The most common uses of your personal data are:

4.1.1 Where is necessary for the provision of our services.

4.1.2 Where is necessary for safety and health reasons.

4.1.3 Where is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests.

4.1.4 Where we need to comply with a legal or regulatory obligation.

4.1.5 For Marketing purposes.

4.2 You have the right to withdraw consent to marketing at any time by emailing us at residences.u@unic.ac.cy

  1. PURPOSES FOR PROCESSING YOUR PERSONAL DATA

5.1 We use information held about you in the following ways:

5.1.1 To carry out our obligations arising from any agreement entered into between you and us.

5.1.2 To ensure that content from our Website is presented in the most effective manner for you and for your computer and to improve our Website.

5.1.3 To administer our Website and for internal operations, including troubleshooting, data analysis, testing, research, statistical and survey purposes.

5.1.4 To provide you with information or services that you request from us.

5.1.5 To provide you with information or services that we feel may interest you unless you exercise your right pursuant to clause 10 of this Privacy Policy.

5.1.6 To notify you about changes to our services.

  1. CHANGE OF PURPOSE

6.1 We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If you wish to find out more about how the processing for the new purpose is compatible with the original purpose, please email us at residences.u@unic.ac.cy

6.2 If we need to use your personal data for a purpose unrelated to the purpose for which we collected the data, we will notify you and we will explain the legal ground of processing. We may process your personal data without your knowledge or consent where this is required or permitted by law.

  1. DISCLOSURES OF YOUR PERSONAL DATA

7.1 We may have to share your personal data (except the Sensitive Data) with the parties set out below for the purposes mentioned in paragraph 4 above:

7.1.1 Service providers who provide IT, data, communication and system administration services.

7.1.2 Professional advisors including lawyers, accountants, auditors, insurers and psychologists.

7.2 We require all third parties to whom we transfer your data to respect the security of your personal data and to treat it in accordance with the Processing of Personal Data (Protection of Individuals) Law of 2001 as amended from time to time, as well as the relevant European Union Regulation(s).

7.3 We only allow such third parties to process your personal data for specified purposes and in accordance with the policies and procedures set forth herein.

  1. DATA SECURITY

8.1 We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorized way, altered or disclosed.

8.2 In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know such data. They will only process your personal data in a confidential manner and in accordance with the policies and procedures set forth herein.

8.3 We have put in place procedures to deal with any suspected personal data breach and will notify you and any competent regulator of a breach where we are legally required to do so.

  1. DATA RETENTION

9.1 We will only retain your personal data for as long as necessary to fulfill the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.

9.2 To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorized use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means.

9.3 In some circumstances we may anonymise your personal data (so that it can no longer be associated with you) for research or statistical purposes in which case we may use this information indefinitely without further notice to you.

  1. YOUR LEGAL RIGHTS

10.1 Under certain circumstances, you have rights under data protection laws in relation to your personal data. These include the right to:

10.1.1 Request access to your personal data.

10.1.2 Request correction of your personal data.

10.1.3 Request erasure of your personal data.

10.1.4 Object to processing of your personal data.

10.1.5 Request restriction of processing your personal data.

10.1.6 Request transfer of your personal data.

10.1.7 Withdraw consent.

10.2 If you wish to exercise any of the rights set out above, please email us at residences.u@unic.ac.cy

10.3 You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances.

10.4 We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.

10.5 We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.

  1. COOKIES

11.1 As is common practice with almost all professional websites this site uses cookies, which are tiny files that are downloaded to your computer, to improve your experience.

11.2 You can set your browser to refuse all or some browser cookies, or to alert you when websites set or access cookies. If you disable or refuse cookies, please note that some parts of this website may become inaccessible or not function properly.

  1. DATA PROTECTION OFFICER

Zimaco Holdings Ltd has a ‘Data Protection Officer’ who is responsible for matters relating to privacy and data protection. This Data Protection Officer can be reached at the following address:

U RESIDENCE

Attn: Data Protection Officer

24 Makedonitissas Avenue
2414 Egkomi
Nicosia, Cyprus

E-mail: residences.u@unic.ac.cy

  1. CHANGES TO OUR PRIVATE POLICY

Any changes we may make to our Privacy Policy in the future will be posted on our Website. Please check our Website frequently to see any updates or changes to our Privacy Policy.